Annual General Meeting
Minutes of the Annual General Meeting held on 16th November, 2009
Present: Robert Twyford (in the Chair), Peter Howard (Hon Treasurer), Heather Lee, Mike Findeisen (Hon Secretary) and 22 Members.
1 Apologies for absence were received from Joe Flegg and Mike Taylor. The Chairman welcomed all those attending. He gave a brief resume of the year's activities, the highlight being the acquisition of our computer and digital projection equipment. We had also successfully introduced the coffee and tea service after our meetings which gad provided a useful opportunity for informal discussion. We had enjoyed a number of interesting talks and an outside visit followed by a social evening. He thanked the Committee members for all their hard work and all of our members for the support they had given.
2 The Minutes of the last Annual General Meeting held on 17 th November, 2008 were confirmed as a correct record. They were then signed by the Chairman. There were no matters arising from the Minutes.
3 Election of Officers and Committee Members. These were at present as follows:
Chairman Robert Twyford
Hon Treasurer Peter Howard
Hon Secretary Mike Findeisen Committee Member Heather Lee Committee Member Vacant
The above had agreed, if re-elected, to continue to serve for the next year. It was proposed by Jim Shaw and seconded by Marjorie Taylor that they be re-elected and this was carried. There remained one unfilled vacancy. The Chairman said that with our increasing commitments there was a need to fill this vacancy and accordingly called for a volunteer. After some discussion Joyce Shaw volunteered to fill the vacancy and this was agreed. The Chairman welcomed her to the Committee.
4 The annual accounts for the year 2008/09 were distributed to those present. Peter Howard explained that after taking into account two outstanding items we had a current surplus of £284.56. This was slightly less that at the end of last year, but this was due to our contribution to the purchase of the new equipment. He went on to explain the position regarding the purchase of this equipment which had largely been acquired with a grant from the AONB Partnership of £1200 plus a contribution of £200 from the Craster Community Development Trust and the remaining £136.90 from our funds. The basis of the Grant had been that it would assist in providing information to visitors to the area in the form of leaflets for guided walks and to preserve our local heritage through the creation of archives based on the knowledge and records of members of the Community. Finally he said that in view of our present financial position the Committee recommended that our subscription for the coming year should remain at £15. This was unanimously agreed.
5 Peter Howard introduced a proposal that the Group's members should take a more active part in our activities. This had been discussed at our last AGM and since then some progress had been made in the introduction of our website which now included contributions from some members. He had undertaken to prepare the leaflets for guided walks but stressed the need for more people to become involved in similar activities. Members were asked to consider this and to come forward with ideas at our next meeting in January.
6 No items had been submitted for discussion under Other Business, .
7. There being no further business the meeting was closed.